We are seeking a motivated and detail-oriented Dispatcher / Office Assistant to support daily office operations and help drive company success. This role is ideal for someone who is organized, flexible, and eager to grow in a fast-paced environment.
- Serve as the primary point of contact for incoming calls, directing inquiries and taking accurate messages
- Assist with dispatch operations, including coordinating inspectors and communicating with clients
- Provide customer support for online reporting systems and document access
- Perform administrative tasks such as data entry, scanning, filing, and report preparation
- Manage incoming/outgoing mail, shipments, and deliveries
- Maintain office organization, supplies, and equipment inventory
- Support project setup, document uploads, and database updates
- Handle scheduling, reporting tasks, and general office coordination
- Assist with office upkeep, including kitchen and shared spaces
Requirements:
- Prior office administration experience preferred
- Strong customer service and communication skills
- Highly organized with the ability to multitask and meet deadlines
- Team-oriented with a proactive, flexible attitude
- Proficiency in MS Office (Excel, Word) and Adobe; training provided for proprietary software