Project Assistant

CADRE is a small San Jose nonprofit that coordinates disaster relief efforts among local nonprofits and public agencies. The organization is seeking a part-time Project Assistant to provide centralized administrative and operational support across its programs.

A major focus of the role is supporting the AmeriCorps RSVP grant, including tracking, documenting, reviewing, and reporting on program activities and outcomes. The Project Assistant will also work with the Volunteer Engagement Coordinator on volunteer onboarding, recruitment, tracking, and coordination.

The ideal candidate is highly organized and detail-oriented, with strong administrative skills, and comfortable working both independently and collaboratively. This is a hybrid, part-time position in the San Jose area. Pay: $25+/hour.

via CTP Skill Center.

Administrative Assistant – Confidential (Clerk of the Board)

Pay: $31.99–$38.88/hr plus a $1.50/hr confidential premium, plus county benefits.

Provide front-office support for the Clerk of the Board’s office: greeting visitors, processing mail and email, providing customer service to constituents, entering official records, and helping prepare board meeting materials.

Please note: county postings like this typically require 3+ years of clerical experience and 45 wpm typing with a scored exam. Check the county portal at https://www.yourpath2sonomacounty.org/ for the current posting and closing date before applying.

Front Desk Agent

Pay: $18.50–$21/hr.

Be the first and last point of contact for guests at the Flamingo Resort & Spa in Santa Rosa: warm greetings, check-in and check-out, handling guest inquiries and concerns, processing payments and billing adjustments, coordinating with housekeeping and other departments, and enrolling guests in loyalty programs.

Previous customer service experience is required; hotel front desk experience is preferred but not required. A high school diploma is required; the role requires weekend and holiday availability and standing for extended periods.

What I did today

Today we had two rounds of mock interviews. I was not looking forward to them going into it, but I’m glad I stuck it through and showed up. Both interviews were fun and a lot less scary than I my mind was conjuring up. Especially the second one where my interviewer and I really hit it off. And I got great feedback on working on not forgetting the stories I have prepared (it happened once unfortunately which meant there was a little bit of a pause before I answered). And that I did much better on eye contact.

What I did today

Today, my main responsibility as an administrative associate was to research and publish new job opportunities on our site. I started by exploring platforms like Idealist, SimplyHired, and Dice, where I successfully identified and posted three strong job listings. Additionally, I drafted two sponsor emails provided by my supervisor and researched contact information for a third sponsor lacking an email address. The goal of my efforts was to maintain accurate resources and support our team’s external communications.

Hybrid, Part-Time: Project Assistant, Collaborating Agencies Disaster Relief Effort (CADRE), San Jose, CA

Link: https://ideali.st/oCQf6

Hybrid, part-time project assistant position ($25.00+/hour) providing centralized administrative and operational support in the San Jose, CA area. Duties include supporting the AmeriCorps RSVP grant with data tracking, documentation, and reporting, assisting the Volunteer Engagement Coordinator with onboarding and recruitment, and coordinating organizational communications and records. They are looking for highly organized, detail-oriented candidates with strong administrative skills and the ability to work both independently and collaboratively.

In-person, Full-time / Hourly: Administrative Assistant (AA), DaVita, Vallejo, CA (830 Redwood St)

Administrative Assistant

Full-time, on-site outpatient administrative assistant position ($25.00 – $30.00/hour) supporting patient care and facility operations in Vallejo, CA. Duties include managing change requisitions, treatment logs, patient charts, invoices, and purchase orders, as well as assisting patients with transportation, scheduling physician appointments, and managing phone calls. They are looking for organized, personable candidates with strong computer/clerical skills (Microsoft Office, typing 50 WPM) and a positive, patient-centered approach.

In-person, Full-time / Hourly: Office Assistant, E-Commerce Business, Concord, CA

Office Assistant

Full-time, on-site office assistant position ($22.00/hour, Monday–Friday, 8:00 AM – 5:00 PM) supporting a growing e-commerce business in Concord, CA. Duties include answering customer phone calls and emails, printing and organizing daily customer orders, handling basic paperwork, and operating office equipment like printers and scanners. They are looking for reliable, organized candidates with good English communication skills and basic computer abilities.